The Office of Student Affairs, addresses the many special needs of college students. The Office of Student Affairs offers academic, career, and personal counseling and provides students information on student clubs, intramurals, student government, activities, special academic assistance and testing services. Student Affairs also provides assistance in locating on and off-campus housing and employment.
The Office of Admissions, the Housing Office and Financial Assistance Office are also located in the Student Affairs.
The academic year consists of two 16-week semesters, and an 8-week summer session. Typically, the fall semester begins in August and ends in December, the spring semester begins in January and ends in May, and the summer session is in June and July. Additionally, classes are offered during Intersessions between semesters and before and after the summer session. Evening and weekend courses are also available throughout the year.
A student may request an academic reprieve from Seminole State College with academic reprieve policies consistent with these guidelines:
- At least three years must have elapsed between the period in which the grades being requested reprieved were earned and the reprieve request;
- Prior to requesting the academic reprieve, the student must have earned a grade point average of 2.0 or higher with no grade lower than a “C” in all regularly graded course work (a minimum of 12 hours) excluding activity or performance courses and course work that may have been completed at any other accredited higher education institution;
- The request may be for one semester or term of enrollment or two consecutive semesters or terms of enrollments (If the reprieve is awarded, all grades and hours during the enrollment period are included. If the student’s request is for two consecutive semesters, the institution may choose to reprieve only one semester);
- The student must submit a written petition to the Registrar for consideration of an academic reprieve; and
- The student may not receive more than one academic reprieve during his/her academic career.
A student may request academic renewal from Seminole State College with academic renewal policies consistent with these guidelines:
- At least five years must have elapsed between the last semester being renewed and the renewal request;
- Prior to requesting Academic Renewal, the student must have earned a grade point average of 2.0 or higher with no grade lower than a “C” in all regularly graded course work (a minimum of 12 hours) excluding activity or performance courses;
- The request will be for all courses completed before the date specified in the request for renewal;
- The student must petition for consideration of Academic Renewal according to institutional policy; and
- All courses remain on the student’s transcript, but are not calculated in the student’s retention/graduation grade point average.
- Neither the content nor credit hours of renewed course work may be used to fulfill any degree or graduation requirements.
A student who has been placed on academic suspension may petition for reinstatement based on documented extraordinary personal circumstances that contributed to the academic deficiencies. Students wishing to appeal an academic suspension should see the Office of Admission.
A suspended student who has not attended college for one regular semester may request readmission. The decision is made by the Registrar. Students allowed to return are notified that a suspended student may be readmitted only one time. Readmitted students must maintain a 2.00 GPA each semester while on probation or raise the cumulative GPA to the designated level. Students suspended a second time will not be considered for readmission until they have demonstrated, by attending another institution, the ability to succeed academically by raising the cumulative GPA to the retention standard.
Students suspended from any other Oklahoma State System institution may request, in writing, admission to Seminole State College. Students are required to complete a transfer suspension appeals form and submit it to the Registrar. If admitted, the student will be placed on probation. Such students must meet the standards required of all readmitted suspended students.
The College reserves the right to withdraw a student from class or from the College if, in the judgment of College officials, such withdrawal is in the best interest of the student and/or the College at large. If students miss 15 consecutive class days without making special arrangements with the instructor, they may be subject to administrative withdrawal.
At Seminole State College, academic assessment is a comprehensive concept that begins when a student is admitted to the college, continues as the student actively pursues his/her studies, and follows the student after graduation with an associate degree or program certification. The primary purpose of academic assessment is to improve student learning and development. It is an ongoing process, distinct from the evaluation of individual students and faculty, and is driven by the Seminole State College Mission Statement.
Linked with the Mission Statement through the learning outcomes of each division, department, and the specific course, academic assessment includes multiple activities. Each activity is designed so it can be measured to determine if the goals and objectives are being met.
Before enrolling, all students participate in academic assessment. Students without ACT Assessment Test scores, or with an ACT content area scale score below 19, participate in secondary testing. Primary testing instruments for secondary testing are COMPASS Assessment Tests in math, reading, and writing. Students may retest with the COMPASS or take appropriate ASSET Tests in math and writing. The Nelson-Denny test is used as an additional indication for reading placement. Students with less than 19 on the Science Reasoning ACT Test and who want to enroll in chemistry are given the Toledo Chemistry Exam.
The College’s assessment procedures require the evaluation of the College’s General Education Outcomes annually by testing students with 45 or more credit hours. The College uses the ACT Collegiate Assessment of Academic Proficiency (CAAP) Test for this purpose.
Student Satisfaction Assessment
The College makes it a priority to survey its students in regard to their educational experience while on campus. Among its assessment tools is the nationally recognized Community College Survey of Student Engagement (CCSSE) given biennially during the fall semester. In addition, the Seminole State College Graduate Opinion Survey and Seminole State College Graduate Exit Survey are conducted annually.
An important part of the assessment process involves tracking Seminole State College graduates as they pursue additional education and/or degrees. Thus, the College routinely seeks transfer data from the primary transfer baccalaureate institutions.
Irregular attendance is the greatest contributing cause of failure. All students, regardless of academic ability, are advised to attend class regularly to get the most out of the classes.
Each faculty member develops his/her own attendance policy, which is shared with students at the beginning of the semester. Students should understand the instructor’s attendance policy and how it affects grades for the course.
It is the responsibility of the student to arrange for the make-up of any work missed. Instructors should be contacted by students in advance of absences, if possible.
Courses should be selected with the assistance of a counselor in Student Affairs to insure proper course selection. Any changes must be made as early in the semester as possible. Changes will not be allowed after open enrollment ends.
An enrolled student who changes a home or local address or name (including a female student who marries after her enrollment at the College) is expected to notify the Admissions Office of the change immediately. Any communication from the College which is mailed to the name and address on record is considered to have been properly delivered; and, therefore, the student is responsible for the name and address on file.
A. Freshman—a student who has less than twenty-eight semester hours of credit
B. Sophomore—a student who has twenty-eight credit hours or more
C. Special Student—a student enrolled in less than eight credit hours in a fall or spring semester and not pursuing work toward an Associate Degree; 2) a student enrolled in high school and taking college courses on a part-time basis; 3) a currently enrolled student who has already completed graduation requirements of Seminole State College; 4) a student who has earned more than sixty-four college credit hours
For continued enrollment at Seminole State College, a student must have earned a minimum 1.7 cumulative grade point average on 0 through 30 credit hours attempted , and a student must have earned a minimum 2.0 cumulative grade point average on 30 or more credit hours attempted.
Students who have attempted 30 or fewer credit hours, and who have earned a GPA of 1.7 to less than 2.0 will be placed on academic notice. All course s in which the student has a recorded grade will be counted in the calculation of the GPA for retention purposes excluding any courses repeated, reprieved or renewed.
A student who fails to meet the above requirements will be placed on academic probation. Any student not maintaining satisfactory progress toward an academic objective as indicated above will be placed on probation for one semester. At the end of that semester that student must have a semester GPA of 2.0 in a minimum of 12 hours of regularly-graded course work, not to include activity or performance courses, or meet the minimum cumulative GPA standard required above, in order to continue as a student. Students not meeting either of these criteria will be immediately suspended and may not be reinstated until one regular fall or spring semester has elapsed.
Failure to notify Seminole State College of concurrent enrollment in another college may be cause for dismissal. Hours taken at another college will be computed in deriving the maximum course load allowed
A normal course load is one in which the student is enrolled for as many, or few, credit hours as there are weeks in the semester or session. For example, sixteen credit hours during a sixteen week semester would be a normal load; eight during an eight-week summer session; eight during a mid-term session; and three to four during an intersession. Additional credit hours may be taken up to twenty semester hours upon approval by the student’s counselor. Enrollment in more than twenty hours must be approved by the Vice President for Academic Affairs.
Course loads should be decreased for students who are working either part-time or full-time since the available out-of-class study time for preparation will be reduced.
Students on academic probation or who have less than a 2.0 grade point average for the previous term may not take hours in excess of the normal load without written permission from the Vice President for Academic Affairs.
The semester hour is the unit of credit at Seminole State College and is defined generally as the amount of credit given for one lecture hour per week for a 16 week period. A class meeting three hours per week, therefore, carries three semester hours of credit during the fall and spring semesters.
Concerning laboratory courses, two hours of laboratory work are typically equivalent to one hour of lecture. Credits vary for a practicum dependent upon the major field of study and the type of work required of the student during the semester.Preparatory courses, also known as zero-level courses, are designed to improve a student’s mastery of certain
skills necessary to succeed at the college level. The credits earned for these courses count toward the calculation of a semester’s course load. These credits and grades serve to clear curricular deficiencies and do not apply to a student’s retention/cumulative hours or grade point average.
During eight-week courses, seminars, summer sessions, or intersessions, length of course meetings and number of meetings per week compensate for the reduction of session length.
Final examinations, not to exceed two hours in length, will be given at the end of each semester in each course. Other examinations will be given during the semester at the discretion of the instructor.
Students are not permitted to take a final examination prior to the scheduled time without approval of the Vice President for Academic Affairs. A student who must be absent from a final examination should petition the Vice President for Academic Affairs to postpone the examination to be taken within thirty (30) days from the end of the semester. On a final examination any student absent without permission will receive an “F” on the exam.
Night class final examinations will be given during the last regularly scheduled class period.Make-up examinations, other than the final examination, may be given at the discretion of the instructor.
In order that academic achievement may be recorded and made available for reference when needed, the following system of recording grades is used by Seminole State College:
Grades Used in Calculation of Grade Point Average (GPA)
Grade Note Per Hour
A Excellent 4
B Good 3
C Average 2
D Below Average 1
F Failure 0
- I - An incomplete grade may be used at the instructor’s discretion to indicate that additional work is necessary to complete a course. The time limit to satisfy the “I” will be at the discretion of the instructor. “I” grades not changed by the instructor to a credit-bearing grade or an “F” within the specified time limit will remain as a permanent “I”.
- AU - Audit status is used for the student not interested in obtaining a course grade but who is enrolled simply to get course information.
- W - An automatic withdrawal grade of “W” is issued when a student initiates a withdrawal during the allowable withdrawal period.
- AW - Administrative Withdrawal is assigned to indicate
that a student has been “withdrawn” from a course
or the institution by the Vice
President for Student Affairs for disciplinary/financial reasons or inadequate attendance.
- P-NP - Pass-No Pass may be used as an option for students in specified courses.
Faculty report all grades six weeks into the semester to assist and inform students and the counseling staff. All final grades are reported at the end of the semester.
Grades are available to each student at the end of each semester on the Seminole State College website through each student’s Student Access Account. Students may access grades on the SSC website by clicking on the Student Access button on the home page.
To recognize outstanding academic achievement, the college has established four honor rolls which are announced at the end of each regular and summer term:
- President’s Honor Roll — requires a straight “A” or 4.0 average for the semester and enrollment in a minimum of 12 semester hours
- Vice President’s Honor Roll — requires a 3.5 with no grade below a “C” and enrollment in a minimum of 12 semester hours.
- Part-Time Regular Semester Honor Roll — requires a 3.5 grade point average with no grade below a “C” and enrollment in at least 6 college credit hours but less than 12 college credit hours during the fall or spring semester.
- Summer Honor Roll — requires a 3.5 grade point average with no grade below a “C” and enrollment in 6 or more college credit hours during the summer semester.
Any person eligible for admission to Seminole State College is encouraged to enroll for credit. However, it is possible for students to receive special permission to enroll in some courses on a non-credit basis. All regular enrollment costs must be paid. The Office of Admissions can provide non-credit students with information on minimum age requirements, enrollment time periods, and other restrictions which may apply to individual courses. Non-credit enrollment is not permissible in some courses and is limited for health, safety, or academic reasons in other courses offered by Seminole State College.
Students who desire credit for a course previously completed under a non-credit status may receive credit either by enrolling in the course for credit and successfully completing it or by passing an advanced standing examination. Either method requires the payment of enrollment costs or the advanced standing test cost in effect at the time.
Senior Citizens will be allowed to enroll on a non-credit basis within the requirements and limitations imposed under the non-credit enrollment policy of Seminole State College. Tuition and fees will be waived for residents of Oklahoma sixty-five years of age or older who wish to enroll as a non-credit student for up to six credit hours per semester in regularly scheduled classes.
No fees will be waived for special seminars or workshops. Tuition and fees waived will be enrollment costs only. Special fees, such as lab fees, fees for supplies, etc., must be paid by the student.
Requests for a student to report to an administrative or faculty office may be made to a student’s Seminole State College email address, by letter or telephone. Failure to comply with such a request may result in student disciplinary action. Communications to the entire student body are considered properly delivered when they are posted on the College website: www.sscok.edu. Each student is responsible for checking the website regularly and giving proper heed to such communications.
As defined by Seminole State College, plagiarism is the use, without acknowledgment, of a person’s ideas and/or materials, either in whole or in part, to fulfill required course assignments.
The purchase of any written material which is intended for presentation as one’s own work in partial fulfillment of a course assignment will also be considered an act of plagiarism.
Consequences of plagiarism will comply with those listed in the Seminole State College Student Handbook..
Courses in which a “D” or “F” was earned may be repeated with only the second grade calculated into the grade point average. If a student chooses this option, the second course will be used even if the grade is lower than the first. A maximum of eighteen credit hours or the first four courses in which the original grades were “D” or “F” may be repeated. Occupational programs may have specific requirements that students must meet before repeating a course in which they earned a grade of “D” or “F.”
Courses in which a grade other than a “D” or “F” was earned may be repeated, however, the student will not receive additional hours of credit for a course they have previously successfully completed. Only three hours of credit will count toward the degree although both courses will be recorded on the transcript and used to calculate the retention and graduation grade point averages..
Seminole State College accepts transfer students who meet the conditions set forth by the Oklahoma State Regents for Higher Education and are in good academic standing. Students with less than 2.00 GPA averages will be admitted for the first semester on academic probation. At the end of the first semester, a student must have a semester grade point average of 2.00 in college coursework, not including activity or performance courses. Students not maintaining these standards will be placed on suspension.
Students on academic suspension from an out-of-state school will not be considered for admission. Out-of-state students on probation from another Oklahoma school can be considered for admission.
Seminole State College assumes that students eligible to enter college are familiar with the ordinary rules governing proper conduct and that they will voluntarily observe these rules as a matter of training and habit. Regulations of the college forbid gambling, the use of alcoholic beverages and controlled narcotics, and the appearance of a student on campus under the influence of either.
Students whose general behavior on or off campus casts a negative reflection upon the college are subject to disciplinary action for misconduct and a notation of any official action taken may be made a part of the student’s permanent file. The Student Handbook contains more information concerning student conduct and student disciplinary actions.
An official transcript will be provided by the Office of Enrollment Management to any entity specified upon receipt of a student’s signed request. A transcript will not be released until a student has cleared all financial obligations to the College including library and parking fines. No transcript copy will be issued unless the student has provided all of the required high school and/or college transcripts and documents for admission. For information on transcript requests call (405) 382-9507.
An unofficial transcript is available to each student through the college website by clicking on the Student Campus Access icon.