Payroll Information

 

 

PAY SCHEDULES

 

Employees are paid according to the fiscal year payroll schedule dates below:

 

Type of Payroll          Payroll Documentation Due        Payment Date

 

Full time Employees  10th of each month  last working day month

 

Seasonal Labor,

Temporary Labor,

Special Projects,

Part-time Employees  1st of each month  last working day month

 

Student Labor

Tutors & Lab Assistants    1st of each month      12th of month

 

Work Study Students        1st of each month      12th of month

 

 

Adjunct Faculty    Upon Employment     l ast working day month

        Fall - Sep/Oct/Nov/Dec

        Spring - Feb/Mar/Apr/May

        Summer - June/July

        Intersession - last working day of month

 

 

NEW HIRES

 

Human Resources and the Hiring Department will send through an Personnel Action Request form to hire a new employee. After the form has the appropriate signatures, Human Resources will call the new employee to set up a payroll sign-up appointment to complete the necessary paperwork. Payroll will receive the necessary copies to begin the payroll process. These forms must be completed on or before the first work day per IRS guidelines.

 

 

AUTOMATIC DEPOSIT

 

All employees must sign up for automatic deposit to the facility of their choice, as mandated by the State of Oklahoma. Contact Human Resources (Ext. 204) for the form or online at DIRECT DEPOSIT FORM.  Allow 30 days for processing.

 

 

PAYROLL CHANGES

 

All payroll changes must be received by the 10th of the month. Any change received after deadline may not be included until the following month’s payroll.

 

 

FEDERAL/OKLAHOMA STATE TAXES

 

Changes to federal/state taxes can be made any time during the Calendar year. However, changes must be received in Payroll by the 10th of the month for current month’s payroll. Out-of-state residents are required to pay Oklahoma state taxes. For a W-4 form download here.  Complete this form and return to Human Resources.

 

 

SUPPLEMENTAL RETIREMENT ANNUITY (TAX DEFERRED ANNUITY – TDA- 403(b)) 

 

All employees may make voluntary pre-tax supplemental contributions by payroll deduction. Contact Human Resources (ext. 204) concerning maximum tax-deferred exclusion allowances, catch-up amounts or forms. (These are state and federally regulated.) Get 403b forms

 

 

OKLAHOMA TEACHERS’ RETIREMENT SYSTEM (OTRS)

 

OTRS is calculated on salary and fringe benefits, such as health, vision, life, and long term disability. The OTRS telephone number is 877- 738-6365 (toll free) or go to their website at www.ok.gov/TRS.

 

 

SEMINOLE STATE COLLEGE EDUCATIONAL FOUNDATION

 

Employees can make after-tax contributions to the Seminole State College Educational Foundation Campaigns, scholarships or accounts of their choice through payroll deduction. Contact Vice President for Institutional Advancement at Ext. 218 for information and forms. The Foundation Office will notify Payroll of any accounts.