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POLICY:II-4-24

DATE OF ADOPTION:

REVISION DATE(S):  

LEGAL REFERENCE:  

 

Sabbatical/Release-Time/Special Projects Policy

 

The Board of Regents, administration and Faculty Senate of Seminole State College realize that one of the most vital parts of any institution of higher learning are its faculty, and professional staff, ideally, comprised of vibrant, enthused employees who continue to learn.  Thus, the following sabbatical/release-time/special projects policy is designed to encourage and inspire deserving employees, to allow time to pursue the various studies that would enhance their work at SSC, to conclude final work on special projects, advanced degrees, writing projects and to provide opportunity for educational travel, on-campus projects, special opportunities, and public service.

 

POLICY NUMBER: II-4-25

 

Sabbatical Policy

 

Requirements and Procedures

 

Any full-time instructor, administrator, or professional staff member who has worked a total of four years at SSC (excluding summer and minimesters), or four years since his last sabbatical, may apply for the sabbatical if the following requirements and procedures are met.

 

Procedure

 

A.  A full-time faculty member may  request a fall, spring, or fall and spring sabbatical for:

 

  1. final work on a second master’s degree
  2. final work on a doctorate

 

B.  A full-time administrator or professional staff member may request a fall, spring, fall and spring, or summer sabbatical for:

 

  1. final work on a second master’s degree
  2. final work on a doctorate

 

C.  Applicants should request the leave no later than the semester preceding the semester for which application is being made.

 

D.  The sabbatical is not designed for academic degrees which fulfill the minimum required education for holding a position at SSC (a masters degree).

 

 

Application

 

A.  An applicant for a sabbatical should  provide a letter of application and supportive information to his or her Division Chairman.  Such material shall include:

 

  1. the reason for the sabbatical
  2. the benefit to the employee and to Seminole State College
  3. the type of study or activity to be undertaken
  4. any supportive material such as current transcripts,
  5. the time period of the sabbatical

 

B.  When the Division Chairman or a Supervisor is  making the request, the application process would begin with the appropriate level described in Step “C”.

 

C.  1.  Faculty Requests:

 

  1. Application and  supporting material furnished to the Division Chairman will be presented to the Division Chair Council for review at their next regularly scheduled meeting.  If the request is denied, the Division Chair Council must inform the faculty member in writing as to the reason(s) for such denial.  The Division Chair Council should focus its approval/denial on the merit of the request. 
  2. Requests approved by the Division Chair Council will be presented to the SSC President for review.  If the request is denied, the president must inform the employee in writing as to the reason(s) for the denial.  The President will weigh both merit and financial factors in his decision.
  3. Requests approved by the President will be presented to the SSC Board of Regents.  If the Board denies the request, the employee must be informed in writing by the college president  as to the reason(s) for the denial.  Upon Board approval, the application process will be completed and the employee will be granted the requested sabbatical.

 

       2.  Professional Staff and Vice President’s Requests:

 

  1. Application and supporting material furnished to the employee’s supervisor will be presented to the Administrative Council for review at their next regularly scheduled meeting.  If the request is denied, the Administrative Council must inform the employee in writing as to the reason(s) for such denial. 
  2. Requests approved by the Administrative Council will be reviewed by the SSC President.  If the request is denied, the president must inform the employee in writing as to the reason(s) for the denial.  The President will weigh both merit and financial factors in his decision.
  3. Requests approved by the President will be presented to the SSC Board of Regents.  If the Board denies the request, the employee must be informed in writing by the college president  as to the reason(s) for the denial.  Upon Board approval, the application process will be completed and the employee will be granted the requested sabbatical.

 

      3.  Request by the President:

 

  1. Application and supporting material furnished to the Chairman of the SSC Board of Regents who will present the request to the entire board at their next regularly scheduled meeting for approval or disapproval.  No written explanation for denial will be required.

 

D.  If requests are denied at any level, employees may reapply as soon as conditions of denial have been adequately addressed

 

 

POLICY NUMBER: II-4-26

 

Sabbatical Progress

 

  1. After receiving a sabbatical, a recipient will be required to report progress to his Division Chairman or Supervisor on a regular basis.  The Chairman or Supervisor and the recipient will decide the frequency of the progress and whether the report is to be oral or written.  Failure to report may result in the immediate termination of the sabbatical by the college
  2. Faculty will report to their Division Chairman, Division Chairmen to the Vice President for Academic Affairs, Professional Staff to their immediate supervisor, Vice Presidents to the President, and the President to the Chairman of the SSC Board of Regents.

 

Payment

 

A.  The payment for a faculty sabbatical will be at the rate of either:

 

  1. full contractual pay for a fall or spring semester or
  2. half of the employee’s annual contractual pay for both fall and spring semesters, or
  3. full contractual pay for fall and spring semesters with one-half time obligation to the college.

 

B.  The payment for the administrators/professional staff sabbatical will be at the rate of:

 

  1. full contractual pay for either a fall, a spring, or a summer term
  2. full contractual pay for two terms (fall/spring, spring/summer, or summer/fall) with one-half time obligation to the college.

 

C.  If an employee on sabbatical leave receives a grant or other compensation directly related to the sabbatical, the sabbatical pay will be reduced so that
      total compensation received by the employee does not exceed his normal contractual academic salary from SSC.

 

 

D.  College provided benefits for the individual continue in each case.

 

 

Requirement to Return

 

The employee who accepts a sabbatical must agree to return to SSC for a period twice as long as the length of the sabbatical.  The returning employee will reassume the duties and position held before going on sabbatical leave.  Employees who decide to leave employment before this period of post-sabbatical service has expired will be required to reimburse the College for a proportional amount of the pay and benefits received while on sabbatical.

 

 

 

 POLICY NUMBER: II-4-27

 

 

Release Time/Special Projects Policy

 

Requirements and Procedures

 

A full-time instructor, administrator, or professional staff member may apply for release-time or for a special project assignment in lieu of or in addition to part of his or her normal contractual assignment pursuant to the following stipulations and procedures.

 

Stipulations

 

A.  Release-time and special projects assignments will be considered only at times when the employee is under contract to the institution.  Faculty may request release-time or special project assignment only in the fall or spring semesters when they are under contract and would normally be serving the institution as an instructor.  Administrators and professional staff members who are under contract for twelve months, may request release-time or special project assignment at any time of the year.

 

B.  Applicants should make the request as soon as possible.

 

C.  An applicant may request release-time or special project assignment to pursue:

 

  1. special studies
  2. grant writing, course development, special institutional service, etc.
  3. education travel, professional development activities
  4. public service

 

Application Procedure

 

A.  A letter of application, along with supportive information, should be tendered to the appropriate Division Chairman or Supervisor and shall include:

 

  1. purpose of the release-time or special project
  2. the benefit to the employee and to Seminole State College
  3. the type of study or activity to be undertaken
  4. any supportive material
  5. the time period of the release-time or special project

 

B.  When the Division Chairman or Supervisor is making the request, the application process would begin with the appropriate level described in Step “C”.

 

C.  1.  Faculty Requests:

 

  1. Application and  supporting material furnished to the Division Chairman will be presented to the Division Chair Council for review at their next regularly scheduled meeting.  If the request is denied, the Division Chair Council must inform the faculty member in writing as to the reason(s) for such denial.  The Division Chair Council should focus its approval/denial on the merit of the request. 
  2. Requests approved by the Division Chair Council will be presented to the SSC President for review.  If the request is denied, the president must inform the employee in writing as to the reason(s) for the denial.  The President will weigh both merit and financial factors in his decision.

       2.  Professional Staff and Vice President’s Requests:

 

  1. Application and supporting material furnished to the employee’s supervisor will be presented to the Administrative Council for review at their next regularly scheduled meeting.  If the request is denied, the Administrative Council must inform the employee in writing as to the reason(s) for such denial. 
  2. Requests approved by the Administrative Council will be reviewed by the SSC President.  If the request is denied, the president must inform the employee in writing as to the reason(s) for the denial.  The President will weigh both merit and financial factors in his decision.

       3.  Request by the President:

 

           a.  Application and supporting material will be furnished to the Chairman of the SSC Board of Regents who will present the request to the entire
                 board at their next regularly scheduled meeting for approval or disapproval.  No written explanation for denial will be required.

 

D.  If requests are denied at any level, employees may reapply as soon as conditions of denial have been adequately addressed.

 

 

POLICY NUMBER: II-4-28

 

Reporting on Release-Time/Special Project Progress

 

A.  After receiving either release-time or a special project assignment, a recipient will be required to report progress to his Division Chairman or Supervisor on a regular basis.  The Chairman or Supervisor and the recipient will decide the frequency of the progress and whether the report is to be oral or written. 

 

B.  Faculty will report to their Division Chairman, Division Chairmen to the Vice President for Academic Affairs, Professional Staff to their immediate supervisor, Vice Presidents to the President, and the President to the Chairman of the SSC Board of Regents.

 

C.  A final report on the release-time or special project assignment will be provided by faculty and Division Chairmen to the Division Chair Council, by professional staff and vice presidents to the Administrative Council, and by the president to the Chairman of the SSC Regents.

 

 

Load Reduction/Supplemental Pay

 

A.  Faculty receiving release-time during a fall or spring semester will be given a load reduction of one to nine semester credit hours.  Recipients of special project assignments will receive overload supplemental pay determined by consideration of the requirements of the task.  Supplemental pay will be based on the equivalent of one to nine hours of overload.

 

B.  Administrators and professional staff will be released from their normal work week from one to twenty hours per week or receive supplemental pay based on the percentage of the employee’s salary equal to the percentage of time spent on the special assignment in excess of the normal work week.

 

C.  College provided benefits for the individual will continue in each case.

 

 

Special Summer Projects for Faculty

 

Full-time faculty, who are not under contract during the summer months, may apply for funding equal to three to nine semester hours of supplemental pay for performance of on-campus work related to course/curriculum development or special institutional projects designated by the college president in lieu of a summer teaching assignment.

 

Application Procedure

 

  1. A request for a special summer project related to course/curriculum enhancement should be directed to the Division Chair Council through the appropriate Division Chairman.
  2. A request for an assignment by the president to conduct a special institutional project should be directed to the college president through the Division Chairman and the Vice President for Academic Affairs.  Typically, the president will invite applications for projects that have been developed by him for the coming summer.
  3. All requests for a special summer project should be made by faculty no later than February 1 preceding the summer during which the project will be conducted unless that deadline is extended by the president.
  4. All requests should contain the following information:
    1.  an outline of the work to be accomplished during the summer term
    2.  a statement of the benefits of the work to be done
    3.  any other supportive material.
  5. Application and supporting material furnished to the Division Chairman for a summer project related to course/curriculum development will be presented to the Division Chair Council for review at their next regularly scheduled meeting.  If the request is denied, the Division Chair Council must inform the faculty member in writing as to the reason(s) for such denial.  The Division Chair Council should focus its approval/denial on the merit of the request.
  6. Requests approved by the Division Chair Council will be presented to the SSC President for review.  If the request is denied, the president must inform the employee in writing as to the reason(s) for denial.  The president will weigh both merit and financial factors in his decision.
  7. Application for a special institutional project will be by invitation by the president.  If the application is denied, the president must inform the faculty member in writing as to the reason(s) for denial.  The president will weigh the qualifications of the applicant for the special project and the financial resources available for the project in his decision.

 

Revised and Approved by the SSC Board of Regents January 17, 1991.

 

 

 POLICY NUMBER: II-4-29

 

ON THE JOB INJURIES (BP)

 

An injured employee should be directed to the emergency room at the hospital or to his personal physician.  The employee should take an authorization slip for medical treatment (available in the Payroll Office) when reporting to the hospital or physician.  The authorization slip will assure that the employee is not charged for services rendered and provides the hospital and the physician the address of the Worker’s Compensation insurance company.  Should it be impossible for the employee to take the authorization slip at the time of injury, he should make the hospital and the physician aware that it was an on-the-job injury and that the proper authorization form will be mailed to them.

 

Employees should not seek medical treatment (except in case of an emergency) without first notifying their supervisor of the injury.  Also, once medical treatment has been completed, the employee should contact his supervisor to report the physician’s findings.

In cases where an employee is treated at a hospital or by a physician, an accident report must be completed by the supervisor and sent to the Payroll Office within twenty-four hours.

              

PROFESSIONAL DEVELOPMENT PLAN(BP)

 

Business and industry tend to recognize the tremendous contributions of their employees through a variety of staff development activities.  Education, on the other hand, is just beginning to learn that professional growth is essential to providing quality services to students-the central mission of our education system.  Therefore, it is incumbent upon institutions of higher education to have in place a good professional development plan for staff, faculty, and administration.  Professional development opportunities allow employees to grow emotionally, educationally, culturally, and physically; and professional development activities help ensure that “burnout” and “deadwood” do not develop within the institution.

The professional development plan provides the opportunity for employees to attend:

 

1.  Credit courses, at SSC and other accredited institutions.

2.  Seminars offering accredited CEU’s on-campus and off-campus.

 

The professional development plan is described as follows:

 

1. That all full-time employees be provided an irreversible option of either tuition reimbursement or education attainment pay for credit courses completed.

 

2.  That an internal professional development transcript of completed development activities be established for each employee.  Complete documentation of accredited CEU’s will be required for the internal transcript.

 

3.  That professional development transcripts be evaluated to determine salary increases resulting from professional development activities when contracts are written for the coming year.