Policy Manual

 

 

Table of Contents

 

 

 

 

 

 

Board Policies and Internal Administrative Procedures

  

Public Access to and Modification of Policies of the Seminole State College Board of Regents

 

 

 

PART I - BASIC DOCUMENTS

 

INTRODUCTION

 

Chapter 1 - Status as a State Institution

• Member of the State System of Higher Education
• Relationship to Oklahoma State Regents for Higher Education
• Establishment, Service Area, and SSC Board of Regents

 

Chapter 2 - SSC College Boards of Regents

• Powers and Duties of Board of Regents
• Audit Committee

 

Chapter 3 - Seminole State College

• Mission, Functions, Accreditation, and History

 

 

PART II - GENERAL ADMINISTRATION

 

Chapter 1 - Seminole State College Board of Regents

• Appointment of Regents
  • Oath of Office
  • Vacancies
  • Regents Education Program
  • Conflict of Interest
• Travel Compensation
• Business Transactions with College
• Operating Procedures - Bylaws
• Bylaws and Rules of Procedure for The SSC Board of Regents
  • Organization of the Board
  • Duties of the Officers
  • Board Meetings
  • Rules of Procedure
  • Quorum
  • Order of Business
  • Keeping of Minutes
  • Board Committees
  • Board Policies, Rules and Regulations
• Appearance by Individuals or Groups Before the Board to Present a Problem or Request
• Public Policy

 

 

Chapter 2 - Oklahoma Open Meeting Act

• Times and Places -- Advance Notice
• Definitions
• Recording of Votes
• Circumvention of Act
• Executive Sessions
• Public Bodies -- Notice
• Minutes of Meetings

 

Chapter 3 - College Administration

• Duties of The President
• Line of Responsibility
• Review of Administrative Decisions

 

Chapter 4 - General Policies Regarding College Personnel

• Equal Employment Opportunity / Affirmative Action
• Presidential Search and Selection
• Employment Qualifications
• Appointment of Personnel
  • Initial Appointment
  • Responsiblities
  • New Employment Probationary Period
  • Contract Renewals
  • Authorizaiton of Emeritus Status
• Outside Employment
• Employment Grievances
• Resignations
• Employee Discipline
  • Responsibilities
  • Oral Reprimand
  • Written Reprimand
  • Disciplinary Probation
  • Suspension
  • Termination
• Termination for Reasons of Financial Exigency or Change of Institutional Programs
• Retirement
  • Normal Retirement Age
  • Optional Retirment Age
  • Retirement Benefits
    • Social Security
    • Oklahoma Teacher's Retirement System
  • Annuity - Tax Sheltered 403 B Plan
  • Retirement Benefit
• Employee Insurance Benefits
  • Health / Dental Insurance
  •          Health / Dental Insurance Option
  • Life Insurance
  • Disability Insurance
• Other Employee Benefits
  • Tuition and Fee Waive
  • Use of Recreational Facilities
• Leaves and Absences: All Full-Time Employees
  • Absence Reports/Time Sheets
  • Faculty Absenteeism
  • Annual Leave
  • Personal Business Leave
  • Personal Leave - Faculty
  • Court/Jury Duty Leave
  • Family and Medical Leave
    • Eligible Employees
    • Annual Leave / Other Paid Time Off
    • Qualifying Leave
    • Serious Health Condition
    • Continuing Treatment Defined
    • Advance Notice and Medical Certification
    • College Notification
    • Job Benefits and Protection
    • Return to Work
    • Job Restoration
  • Sick Leave
    • Sick Leave and One's Immediate Family
    • Additional Sick Leave Infomation
    • Extended Sick Leave
  • Bereavement Leave
  • Abandonment of Position
  • Military Leave
  • Insurance Coverage While on Leave
  • Administrative Leave - Weather
  • Professional Leave
  • Shared Leave
•   
• Compensatory/Overtime Policy
• Sabbatical/Release Time/Special Projects Policy
  • Sabbatical Policy
    • Requirements and Procedures
    • Procedure
    • Application
    • Sabbatical Progress
    • Payment
    • Requirement to Return
  • Release Time/Special Projects Policy
    • Requirements and Procedure
    • Stipulations
    • Application Procedure
    • Reporting on Release-Time / Special Project Progress
  • Special Summer Projects for Faculty
    • Application Procedures
• On the Job Injuries
• Professional Development Plan
• Tuition & Fee Reimbursement Plan
  • Continuing Education Unit Plan
• Solicitation/Dissemination of Information on Campus

 

 

Chapter 5 - Employee Salary Schedules

• Scales Categories and General Information
• Entry Base Salary Schedules
• Salary Schedule for Classified Staff
• Salary Scale Adjustments for Faculty with Administrative Duties
• Longevity Pay Increases
• Overload and Adjunct Pay Policy

 

Chapter 6 - Employee Evaluation and Faculty Tenure

• Administrative Evaluation
• Faculty Evaluation
  • Division Chair Evaluation of Faculty
  • Student Evaluation of Faculty
• E & G Classified Staff Evaluation
• Evaluation of President
• Faculty Tenure Policy and Procedure
  • Definition of Tenure
  • Definition of Faculty
  • Eligibility for Tenure
  • Faculty Tenure Status
    • Criteria for Judging Tenure Applications
    • Criteria for Judging Faculty Performance
  • Tenure Density
  • Tenure Application Procedure

  • Division Chair Action on Tenure

  • Vice President for Academic Affairs Action on Tenure
  • Tenure Reapplication
• Academic Rank

 

Chapter 7

• Requirement for Hearing Procedures Regarding Student Disciplinary Action
• Grievance Procedure for Removal of Individuals not affiliated with the College from College Premises
• Program Review
• • Background
  • Purposes
  • Program Review Schedule and Responsibility
  • State Regents’ Review Proces
  • Criteria for Evaluation
  • Academic Program Review Committee – Responsibility and Membership
  • Program Review Process
  • Content of the Program Review Report
    • Program Data
    • Centrality of the Program to SSC’s Mission
    • Vitality of the Program – Quality Indicators
    • Vitality of the Program – Demand for the Program
    • Vitality of the Program – Effective Use of Program Resources
    • Uniqueness of the Program
    • Summary
  College Assistance to Business and Economic Development Activities
  Ownership of Materials Produced with Aid of Funds or Equipment Administered by the College
• Unauthorized Use of College Property/Facilities
• Use of College Personnel/Resources for Professional Development
• Use of SSC Equipment for Non-College Purposes
• Ethics Policy
• Tobacco Use on Campus
• Drug-Free Workplace
• Open Records Policy and Procedure
• Sexual Harassment Policy
• Policy for Closing of Campus
• Immunizations

 

PART III - FISCAL AFFAIRS AND PHYSICAL PLANT

 

Chapter 1 – General Fiscal Affairs Policies

• The Budget
• Financial Accounting System
• Purchasing Policy
• Inventories
• Capitalization Policy for Fixed Equipment
• Food, Beverage, and Gift Expense Policy
• Sponsored Programs Policy

 

Chapter 2

• Athletic Revenue

 

Chapter 3 - Cash Disbursements

• Travel Advances
• Cash Disbursements
• Refunds of Student Tuition and Fees

 

Chapter 4 - Personnel and Payroll

• Payroll Deduction for Scholarship Donations
• Financial Disclosure Statement

 

Chapter 5 - Miscellaneous

• Athletic Grant-In-Aid
• Athletic Scholarships & Financial Assistance
• Room and Board Charges
• Instructional Material Guidelines Policy
• Expressive Activity Policy
• Service and Emotional Support / Assistance Animal Policy

 

Chapter 6 - Risk Management

• Driver and Vehicle Safety Standards for Motor Vehicle Operations
• Insurance Verification for Automobiles

 

Chapter 7 - Physical Plant

• Physical Plant and Maintenance
• Disposal of Surplus Property
• College Vehicles
• Use of College Facilities by Off-Campus Groups
• Campus Meetings
• Campus Safety
• Federal Compliance