Policy Manual
Table of Contents
Board Policies and Internal Administrative Procedures
Public Access to and Modification of Policies of the Seminole State College Board of Regents
PART I - BASIC DOCUMENTS
Chapter 1 - Status as a State Institution
- Member of the State System of Higher Education
- Relationship to Oklahoma State Regents for Higher Education
- Establishment, Service Area, and SSC Board of Regents
Chapter 2 - SSC College Boards of Regents
Chapter 3 - Seminole State College
PART II - GENERAL ADMINISTRATION
Chapter 1 - Seminole State College Board of Regents
- Appointment
of Regents
- Oath of Office
- Vacancies
- Regents Education Program
- Conflict of Interest
- Travel Compensation
- Business Transactions with College
- Operating Procedures - Bylaws
- Bylaws
and Rules of Procedure for The SSC Board of Regents
- Organization of the Board
- Duties of the Officers
- Board Meetings
- Rules of Procedure
- Quorum
- Order of Business
- Keeping of Minutes
- Board Committees
- Board Policies, Rules and Regulations
- Appearance by Individuals or Groups Before the Board to Present a Problem or Request
- Public Policy
Chapter 2 - Oklahoma Open Meeting Act
- Times and Places -- Advance Notice
- Definitions
- Recording of Votes
- Circumvention of Act
- Executive Sessions
- Public Bodies -- Notice
- Minutes of Meetings
Chapter 3 - College Administration
Chapter 4 - General Policies Regarding College Personnel
- Non-Discrimination Policy
- Presidential Search and Selection
- Employment Qualifications
- Appointment
of Personnel
- Initial Appointment
- Responsiblities
- New Employment Probationary Period
- Contract Renewals
- Authorizaiton of Emeritus Status
- Outside Employment
- Employment
Grievances
- Resignations
- Employee
Discipline
- Responsibilities
- Oral Reprimand
- Written Reprimand
- Disciplinary Probation
- Suspension
- Termination
- Termination for Reasons of Financial Exigency or Change of Institutional Programs
- Retirement
- Normal Retirement Age
- Optional Retirment Age
- Retirement Benefits
- Social Security
- Oklahoma Teacher's Retirement System
- Annuity - Tax Sheltered 403 B Plan
- Retirement Benefit
- Employee
Insurance Benefits
- Health / Dental Insurance
- Health / Dental Insurance Option
- Life Insurance
- Disability Insurance
- Other
Employee Benefits
- Tuition and Fee Waive
- Use of Recreational Facilities
- Leaves
and Absences: All Full-Time Employees
- Absence Reports/Time Sheets
- Faculty Absenteeism
- Annual Leave
- Personal Business Leave
- Personal Leave - Faculty
- Court/Jury Duty Leave
- Family
and Medical Leave
- Eligible Employees
- Annual Leave / Other Paid Time Off
- Qualifying Leave
- Serious Health Condition
- Continuing Treatment Defined
- Advance Notice and Medical Certification
- College Notification
- Job Benefits and Protection
- Return to Work
- Job Restoration
- Sick
Leave
- Sick Leave and One's Immediate Family
- Additional Sick Leave Infomation
- Extended Sick Leave
- Bereavement Leave
- Abandonment of Position
- Military Leave
- Insurance Coverage While on Leave
- Administrative Leave - Weather
- Professional Leave
- Shared Leave
- Compensatory/Overtime Policy
- Sabbatical/Release
Time/Special Projects Policy
- Sabbatical Policy
- Requirements and Procedures
- Procedure
- Application
- Sabbatical Progress
- Payment
- Requirement to Return
- Release
Time/Special Projects Policy
- Requirements and Procedure
- Stipulations
- Application Procedure
- Reporting on Release-Time / Special Project Progress
- Special
Summer Projects for Faculty
- Application Procedures
- Sabbatical Policy
- On the Job Injuries
- Professional Development Plan
- Tuition & Fee Reimbursement Plan
- Solicitation/Dissemination of Information on Campus
Chapter 5 - Employee Salary Schedules
- Scales Categories and General Information
- Entry Base Salary Schedules
- Salary Schedule for Classified Staff
- Salary Scale Adjustments for Faculty with Administrative Duties
- Longevity Pay Increases
- Overload and Adjunct Pay Policy
Chapter 6 - Employee Evaluation and Faculty Tenure
- Administrative Evaluation
- Faculty
Evaluation
- Division Chair Evaluation of Faculty
- Student Evaluation of Faculty
- E & G Classified Staff Evaluation
- Evaluation of President
- Faculty Tenure Policy and Procedure
- Definition of Tenure
- Definition of Faculty
- Eligibility for Tenure
- Faculty Tenure Status
- Criteria for Judging Tenure Applications
- Criteria for Judging Faculty Performance
- Tenure Density
- Tenure Application Procedure
- Vice President for Academic Affairs Action on Tenure
- Tenure Reapplication
- Academic Rank
Chapter 7
- Requirement for Hearing Procedures Regarding Student Disciplinary Action
- Grievance Procedure for Removal of Individuals not affiliated with the College from College Premises
- Program Review
-
- Background
- Purposes
- Program Review Schedule and Responsibility
- State Regents’ Review Proces
- Criteria for Evaluation
- Academic Program Review Committee – Responsibility and Membership
- Program Review Process
- Content of the Program Review Report
- Program Data
- Centrality of the Program to SSC’s Mission
- Vitality of the Program – Quality Indicators
- Vitality of the Program – Demand for the Program
- Vitality of the Program – Effective Use of Program Resources
- Uniqueness of the Program
- Summary
Equipment Administered by the College - Unauthorized Use of College Property/Facilities
- Use of College Personnel/Resources for Professional Development
- Use of SSC Equipment for Non-College Purposes
- Ethics Policy
- Tobacco Use on Campus
- Drug-Free Workplace
- Open Records Policy and Procedure
- Sexual Harassment Policy
- Policy for Closing of Campus
- Immunizations
- Campus Wellness Policy
PART III - FISCAL AFFAIRS AND PHYSICAL PLANT
Chapter 1 – General Fiscal Affairs Policies
- The Budget
- Financial Accounting System
- Purchasing Policy
- Inventories
- Capitalization Policy for Fixed Equipment
- Food, Beverage, and Gift Expense Policy
- Sponsored Programs Policy
Chapter 2
Chapter 3 - Cash Disbursements
Chapter 4 - Personnel and Payroll
Chapter 5 - Miscellaneous
- Athletic Grant-In-Aid
- Athletic Scholarships & Financial Assistance
- Room and Board Charges
- Instructional Material Guidelines Policy
- Expressive Activity Policy
- Service and Emotional Support / Assistance Animal Policy
- Protection of Personal Information
Chapter 6 - Risk Management
- Driver and Vehicle Safety Standards for Motor Vehicle Operations
- Insurance Verification for Automobiles
Chapter 7 - Physical Plant
- Physical Plant and Maintenance
- Disposal of Surplus Property
- College Vehicles
- Use of College Facilities by Off-Campus Groups
- Campus Meetings
- Campus Safety
- Federal Compliance
- TITLE IX POLICY AND PROCEDURE