Instructors will provide
contact information in a new
Faculty & Proctor Contact Info. The previous contact information on the exam schedule has
been eliminated to provide a more streamlined form.
Instructors must use proctored exams/assignments for 40% of online coursework. This must be done in 1-3 exams/assignments.
their proctored exams in SignUp Genius under the
Exams FALL, Faculty Exams SPRING, or
Faculty Exams SUMMER lists. Instructors will receive an email
invitation with this sign-up's address and access code. Remember: proctored assignments do not have to be exams. They can also be
written assignments, projects, etc.
must also set up exams in ProctorU for students to take. Instructions to do
so are available at
Instructors must have their
exams scheduled by the end of week one of each semester in order to better coordinate scheduling. Instructors may change
their exam info themselves by updating their SignUp Genius slots. The system will
automatically send the DEC Coordinator notice of any changes/updates.
Exams must open and close in 5 business days.
The DEPC will not administer an exam after the stated closing date. Students should contact their instructor concerning make-up exams.
Scheduling makeup exams: Instructors will now fill
out a form for students needing
to take late exams. They will no longer extend test dates in the SignUp
Genius faculty exam schedule. They will send these forms to the DE
Instructors will set a time limit for each exam/assignment, usually 30-120
minutes. Students should reserve a time that will allow them to complete the
exam/assignment before the DEPC closes. Proctors will not extend operating
hours to allow students to complete an exam/assignment. The DEPC will not
schedule or begin exams/assignments within 30 minutes of closing.
All exams must be digital except for special circumstances (e.g., an ADA
Electronic exams/assignments will be accessed via
learning management system used by the cours).
Instructors are now
required to use a 4-digit password. This should be 1 password for ALL
classes and exams. This can be any alphanumeric combination, all
numbers, or all letters. For those using Pearson's ITLab, the required
longer password is okay.
must NOT use the IP address lock.
The DEPC has limited seat availability at any given exam/assignment time, so instructors should emphasize the importance of scheduling an exam/assignment and not waiting till the last minute to take an exam/assignment to their students.
Starting summer 2016, the DEPC will no longer accept walk-in appointments.
Students must schedule their exams in SignUp Genius and bring printed
confirmation of their sign-up with the instructor name and class handwritten
on the email sent by SignUp Genius.
Faculty do not need to provide a course roster. If
they suspect students not enrolled in their classes are taking exams for
students enrolled, then they can request a spreadsheet of all students who have
signed up for their exams and check names themselves.
Faculty will handle all Academic Integrity issues that occur in the DEPC. Proctors will not stop students from completing exams (except when the time for the exam/assignment is over), but they will make notes of any incidents or suspicious behavior and send a report to the faculty member. Faculty must decide how to address the problem and follow SSC’s Academic Integrity procedures.
Because no environment is 100% fail-safe, the DEPC encourages faculty to follow best practices when preparing exams to ensure academic integrity. Below is a list of common best practices for Distance Education proctored exams.
Faculty will receive forms from students who are taking exams outside of the
DEPC. If students are using proctors from other educational institutions, they
need only send the form that goes to the instructor. The DE Coordinator does not
need a copy of this form. If they are using proctors outside of educational
institutions, then they must submit the proctor approval form no later than TWO
WEEKS before their exam. Instructors may need to set up alternative versions of
exams for non-DEPC proctoring. These options are
Online class syllabi must
include the following information
Seminole State College requires
online students complete 40% of the course grade in a proctored environment
and provides free proctoring on campus at the Distance Education Proctoring
Center, Boren Library Rm. 125. Students unable to travel to campus should
check out the other proctoring options available on the Distance Education
web site at
Each online instructor will establish the specific exams
and/or assignments that students must complete in person, either in the
DEPC, with a faculty or staff member on SSC’s campus, or at an off-site
location with an approved proctor. Students should note the days these
events are available and make arrangements to complete them on time. More
details are available on the web site.
Scheduling Exams: Students can find the steps to
scheduling their online exams at
Technical Requirements and
Computer Literacy: Students
can find information about required hardware, software, skills, and the
different applications used in SSC courses (e.g., Brightspace, Pearson) on
the Distance Education website at http://www.sscok.edu/distanceeducation/
Reporting: Online students will not be counted as academically
attending the class until they have completed one graded assignment before
the end of the 14th calendar day. Simply logging-in to the class does not
count as attending. Any student who does not complete a graded assignment by
that due date will be turned in as a “no-show” and dropped from the course.